March 30, 2023

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Mindful Meeting Practices for Improving Collaboration and Trust


Meeting leaders or employees alike need the right mindset in order to create productive meetings. Mindfulness practices can assist with this goal.

Consciously incorporating Mindful Meeting Pros into your meetings can improve team collaboration and foster trust between attendees. We’ve put together a list of some of our top mindful meeting practices to get you started on this path.

1. Create a shared space

No matter if it’s a cooking space or just an isolated corner of your MMP office, creating a shared area where people feel comfortable is key for improving team collaboration and building trust within your company culture. It can be an effective tool for encouraging employees to stay productive and satisfied.

Employees who feel trusted by their boss are more engaged and likely to align themselves with their objectives; this also leads to increased productivity.

2. Set intentions

Meeting leaders or members of teams can benefit by setting intentions to promote collaboration and trust. Beyond just discussing topics at the table, your goals should encompass what you hope to accomplish during the gathering as well as any outcomes you desire.

For instance Meeting Planners, you might want to prioritize discussing a challenge someone is facing or brainstorming ideas together before the meeting begins. Doing this helps everyone be more present during the gathering.

3. Breathe

Trust is one of the most essential aspects for any team, as it promotes open communication, empathy and collaborative goals. Without trust, a team won’t be able to thrive.

Mindfulness can foster trust among team members by cultivating empathy and awareness of those around them. This could result in transcendent leadership abilities that benefit not only individual teams but also the organization as a whole.

4. Listen

Mindful meeting practices are intended to keep team members focused on the purpose of the gathering and minimize distractions. But they also offer an opportunity for team members to hone their listening skills and strengthen their trust in the process.

Active listening requires paying attention to both the speaker’s words and their emotions in order to comprehend what they have said. This requires avoiding distractions like checking emails, texts or calling, while paying close attention to body language, facial expressions and other nonverbal cues that express someone’s emotional state.

5. Stay on topic

Maintaining Corporate Meeting Planners focus during meetings can be a real challenge, but it’s essential for keeping meetings productive. The first step to accomplishing this is creating an agenda with specific objectives and achievable targets.

If side conversations occur, gently redirect the team towards its intended outcomes by directing them back to the agenda or reminding them that their ideas will be discussed at a subsequent meeting.

6. Take breaks

One of the most essential mindfulness practices is taking regular breaks. These may include short walks, breathing exercises or meditations for everyone but whatever works for you, take regular breaks!

It can also be an opportunity to discuss any problems or worries people have. Doing so allows them to gain insight into other people’s perspectives, improving collaboration and trust – essential ingredients for a successful team.

7. Give feedback

Feedback, whether it be constructive criticism or positive affirmation, is an integral component of teamwork. It helps team members hone new skills and avoid mistakes.

Feedback should always be given constructively and with sincerity, demonstrating your concern for the person receiving it. Furthermore, providing helpful criticism indicates you’re willing to invest time and energy into helping them improve their performance.

8. Ask for input

Team meetings are a forum where people can exchange ideas and gain new perspectives, so it’s essential that everyone has an opportunity to voice their opinion.

One way to promote this is by asking attendees for their input at the start of a meeting. Doing this makes everyone feel comfortable speaking up, which in turn builds trust and fosters an atmosphere of shared purpose.

9. Don’t over-schedule

One of the most effective methods for saving time during meetings is avoiding overscheduling. Too much planning can create a domino effect of obstructive factors that makes it difficult to focus and finish tasks on time.

To avoid this, consider creating buffer zones around important activities like meetings. Doing so allows for time to transition between tasks and accounts for any unexpected issues that may occur throughout the day.

10. Don’t over-analyze

Mindful meeting practices enable teams to stay focused on the task at hand without being distracted by distractions or other problems. Furthermore, they help participants stay on topic and not let their emotions get in the way of progress.


Mindfulness can be an effective tool to remain calm and focused during meetings, but it’s easy to get caught up in over-analytical thinking or self-doubt which could negatively affect your productivity levels.