Mindful Meeting Pros communication is an essential skill for navigating interpersonal relationships. It also can help improve conflict resolution, better decision-making and increased engagement in the workplace.
Research from the Centre for Business Performance shows that mindfulness can lead to greater participation and more effective meetings. This can be achieved by a chair helping participants enter a ‘mindful space’ and guiding them to focus on what is important.
1. be present
In MMP meetings, it is important to stay present so that you can listen to others and understand what they are saying. Practicing mindful communication in meetings can help you and your team to be more productive, avoid conflicts, and work toward common goals.
Mindfulness is the ability to be aware of what’s happening in the present moment, without reacting to it too quickly. This allows new perspectives and creative ways of thinking to emerge before making decisions.
It can be a challenge to remain present in meetings, especially if the agenda isn’t fully discussed. However, if you follow these tips, it will be easier for you to stay focused and engaged throughout the meeting. You’ll be able to focus on the information that matters and get more out of the conversation.
2. Listen deeply
Listening is a skill that requires patience, curiosity and a willingness to slow down. It can be challenging, especially in busy, tense workplaces.
When we are in a Meeting Planners, we often think about what we’re going to say next or how we’re going to respond to what the other person has said. However, if we can learn to truly listen and speak with intention, meetings can be productive and respectful.
Good listeners are able to resist all distractions, maintain strong eye contact and remain fully present with the conversation. They also use body language to convey that they’re engaged in the conversation and open to understanding.
3. Focus on the other person’s words
Taking the time to listen actively and speak mindfully will help you communicate more effectively with people in your life. In both personal and professional life, good communication can lead to positive outcomes.
When you’re listening, focus on the other person’s words and actions. This includes repeating their words, asking relevant questions, and reflecting back what you’ve heard to confirm you understand it correctly.
You might also use body language to send signals that you are paying attention and listening, such as looking them in the eyes or mirroring their posture.
It’s also important to be aware of your own reactions and not let them sabotage the conversation. If you notice yourself getting defensive, try to move away from that emotion and instead stay in a neutral state of being. This will allow you to hear both sides of the story without letting your emotions interfere with the discussion.
4. Listen to your own emotions
Leaders Corporate Meeting Planners must be aware of their own emotions and how they impact others. This includes knowing how to regulate emotional outbursts and understand when they’re signs of stress or anxiety.
Whether it’s a team meeting or a one-on-one conversation, make sure you’re taking the time to listen to your employees. It’s a great way to build trust and make them feel cared for.
It’s also important to ask for clarification when you don’t fully hear something. This helps ensure you’re hearing it as intended.
5. Take notes
Taking notes during meetings is a great way to keep track of what you learn and remember key points. However, it can also be a challenge if you don’t have good note-taking skills.
When taking notes, be sure to write down all important information, decisions and recommendations that come up during the meeting. It is also a good idea to ask for clarification if you don’t understand something during the meeting.
Another effective way to take notes is to separate them into quadrants. Basically, you jot down general notes on one side of the page and specific details on the other. Then, you can refer back to the other sides of your notes during the meeting to follow discussions and make sure you don’t miss anything important.